1.1. These Terms & Conditions govern access to and use of the Utility Dog Council of Australia (UDCA) website, its dog registry, membership facilities and associated services.

1.2. By accessing or using the website, users agree to comply with these Terms & Conditions to the extent applicable to their activities. Where account registration or express acceptance is required, users will be asked to accept the Terms & Conditions.

1.3. UDCA provides an online platform for recording and accessing information about dogs, including identification, pedigrees, breeding history, qualifications, working titles, health information and other relevant records.

1.4. UDCA may provide both publicly accessible and member-only services. Additional services, including paid membership facilities, may be introduced over time.

1.5. These Terms & Conditions are governed by the laws of New South Wales, Australia, subject to any applicable mandatory legal rights.

1.6. Nothing in these Terms & Conditions excludes, restricts or modifies any right or remedy that cannot lawfully be excluded under Australian law.

2.1. UDCA maintains a dog registry intended to support accurate identification, pedigree recording, breeding transparency and recognition of qualifications and achievements.

2.2. A primary objective of the registry is to establish and preserve pedigree information extending to five generations, where sufficient information is available.

2.3. The registry may include historical records of dogs, including deceased dogs, and information obtained from existing pedigree databases, published records, registration

documents and other sources.

2.4. UDCA may compile, supplement and maintain registry records independently of a dog's current owner, subject to applicable privacy, copyright and other legal requirements.

2.5. Services may include:

• Recording and displaying dog identification and pedigree information.

• Maintaining historical breeding and ancestry records.

• Recording working titles, qualifications, competition results and achievements.

• Recording dog-related health and genetic information where appropriate.

• Providing access to publicly available dog profiles, referred to as DogCards.

• Allowing users to contribute information, supporting documentation and corrections.

• Providing membership and other registry-related services as they become available.

2.6. The availability and functionality of individual services may change as the registry develops.

2.7. UDCA may modify, suspend or discontinue website functions for legitimate technical, operational, security or legal reasons, subject to applicable consumer rights and any contractual commitments.

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3.1. Selected areas of the UDCA website, including publicly available DogCards and pedigree information, may be accessed without creating an account.

3.2. Certain website functions may require users to register an account or hold an appropriate membership.

3.3. Users registering an account must provide accurate information and keep their account details reasonably up to date.

3.4. Each individual may maintain one personal account unless UDCA authorises otherwise.

3.5. Accounts are personal and must not be transferred to another individual without UDCA's authorisation.

3.6. Users are responsible for maintaining the confidentiality of their login credentials and for activities undertaken through their accounts, except where caused by circumstances for which they are not responsible.

3.7. Users should notify UDCA promptly if they suspect unauthorised access to their account.

3.8. UDCA may introduce or modify membership categories, access privileges and associated services. Any material conditions relating to paid memberships will be disclosed before purchase.

4.1 Registry Records

4.1.1. UDCA maintains dog registry records for identification, pedigree, breeding history and related purposes.

4.1.2. Registry information may be obtained from:

• Publicly available pedigree databases and historical records.

• Published breeding and registration information.

• Documents issued by recognised organisations.

• Dog owners and breeders.

• Other individuals contributing relevant pedigree or identification information.

• Supporting documentation and other sources considered appropriate by UDCA.

4.1.3. UDCA may establish or supplement a dog's registry record without requiring a submission from the current owner, provided the collection, use and publication of

information comply with applicable law.

4.1.4. Inclusion of a dog in the registry does not, by itself, establish legal ownership, breeding rights, entitlement to registration with another organisation or certification of the accuracy of all underlying information.

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4.2 Submission of Information

4.2.1. Dog owners, breeders and other individuals may contribute information to establish, complete or correct registry records through submission facilities made available by UDCA.

4.2.2. Contributors must provide information that is accurate to the best of their knowledge and must not knowingly submit false, misleading, fraudulent or improperly obtained information.

4.2.3. Contributors must have the necessary rights or permissions to provide any documents, photographs or other material they submit.

4.2.4. Submission of information does not establish ownership of a dog, confer exclusive control over its registry record or guarantee acceptance or publication.

4.2.5. UDCA may request additional information or supporting documentation before accepting or publishing a record.

4.2.6. UDCA may decline or defer a submission where information is incomplete, inconsistent, unverifiable or raises legitimate privacy, copyright or authenticity concerns.

4.3 Historical Pedigree Records

4.3.1. UDCA recognises that accurate pedigrees require the preservation of historical information across multiple generations.

4.3.2. Historical pedigree information may remain in the registry following a change of ownership, the death of a dog, the closure of a user account or the discontinuation of membership.

4.3.3. Changes in ownership do not ordinarily alter the identity, ancestry or historical breeding information associated with a dog.

4.3.4. UDCA may retain appropriate records of changes or corrections to preserve the integrity and traceability of historical registry information.

4.3.5. The retention and publication of personal information remain subject to applicable privacy law and the UDCA Privacy Policy.

5.1. UDCA operates a publicly accessible dog registry. Certain dog-related information may be viewed without membership or account registration.

5.2. Publicly available information may include:

• Dog name and registry identification details.

• Breed, sex and date of birth.

• Full microchip number.

• Pedigree and ancestry information.

• Breeder name.

• Working titles, qualifications and recorded achievements.

• Dog-related health and genetic information designated for public display.

5.3. Breeder names may be publicly disclosed as part of a dog's pedigree and historical breeding record.

5.4. The names of current and historical owners are not published as owner information in the public registry.

5.5. Owner residential addresses, email addresses, telephone numbers and private membership information are not published through the public registry.

5.6. Owner information may be maintained privately for legitimate registration, verification, communication, administrative and recordkeeping purposes.

5.7. Users must not deliberately submit or publish another person's private contact information through public fields, photographs, documents or other materials without appropriate authority.

5.8. UDCA may remove, redact or restrict information that contains personal details not intended for public disclosure.

5.9. Information published in the public registry may be accessed, copied or indexed by third parties. UDCA cannot guarantee removal of information independently retained outside its systems.

5.10. Personal information is handled in accordance with the UDCA Privacy Policy and applicable privacy legislation.

6.1. UDCA reserves the right to verify submitted pedigree, identification, qualification, health and other registry information.

6.2. Verification may include:

• Reviewing submitted registration and pedigree documents.

• Requesting additional supporting evidence.

• Comparing information with historical records or third-party sources.

• Reviewing discrepancies between submitted records.

• Conducting audits or other reasonable verification activities.

6.3. UDCA may accept, reject, amend, consolidate, withhold or remove information where reasonably necessary to maintain registry accuracy and integrity.

6.4. Where conflicting information is identified, UDCA may temporarily restrict publication or mark a record as disputed while the matter is reviewed.

6.5. UDCA may request evidence from relevant individuals or organisations when assessing disputed information.

6.6. Although UDCA aims to maintain accurate records, much of the registry information originates from historical or third-party sources. UDCA cannot guarantee that every record is complete, current or free from error.

6.7. Users and contributors remain responsible for the truthfulness of information they submit.

6.8. Individuals may contact UDCA to request correction of information they reasonably believe is inaccurate, incomplete, outdated or misleading.

6.9. UDCA will assess correction requests in accordance with available evidence, applicable law and the need to preserve accurate historical records.

7.1. UDCA may record working titles, qualifications, competition results and other recognised achievements associated with a registered dog.

7.2. Users submitting titles or qualifications must provide accurate information and supporting evidence where requested.

7.3. Supporting information may include certificates, results issued by relevant organisations, official records or other suitable documentation.

7.4. UDCA may verify submitted titles or qualifications against records maintained by issuing organisations or other reliable sources.

7.5. Recording a title or qualification in the UDCA registry does not necessarily constitute independent certification by UDCA or endorsement by the original issuing

organisation.

7.6. UDCA may decline, correct, suspend or remove an entry where supporting evidence is insufficient, inaccurate, altered or fraudulent.

7.7. Deliberate falsification of titles, qualifications or supporting documentation may result in restrictions on submissions or access to UDCA services.

8.1. Users are expected to act lawfully, responsibly and respectfully when accessing or contributing to UDCA services.

8.2. Users must not:

• Submit knowingly false, misleading or fraudulent information.

• Upload forged or altered documentation intended to misrepresent a dog's identity, pedigree, qualifications or achievements.

• Publish unlawful, threatening, abusive, defamatory or otherwise prohibited material.

• Infringe another person's intellectual property or privacy rights.

• Access or attempt to access private information without authorisation.

• Collect or misuse personal information obtained through the website.

• Interfere with the website, its security, databases or normal operation.

• Attempt to manipulate, damage or improperly alter registry records.

• Use automated systems to extract substantial registry data without UDCA's permission, except where such activity is authorised by law.

8.3. Users must comply with any applicable UDCA Code of Conduct made available to them and incorporated into the relevant service or membership conditions.

8.4. UDCA may investigate suspected breaches and take proportionate action, including restricting submissions, removing inappropriate content or suspending account access.

8.5. Serious or repeated misconduct may result in permanent termination of account privileges.

9.1. Unless otherwise indicated, the UDCA website's original content, layout, branding, software and other protected materials are owned by UDCA or used under appropriate licence.

9.2. Dog pedigree facts, names, dates, ancestry relationships and other factual information are distinguished from copyright-protected documents, photographs, compilations and original works.

9.3. Users submitting photographs, certificates, documents or other protected material must have sufficient rights or authority to provide that material to UDCA for the intended use.

9.4. Contributors retain any intellectual property rights they hold in material submitted to UDCA.

9.5. By submitting material, contributors grant UDCA a non-exclusive, royalty-free licence to store, reproduce, format, display and use that material as reasonably necessary

to operate, maintain and improve the registry and associated services.

9.6. This licence applies only to material for which the contributor has the necessary rights to grant such permission.

9.7. UDCA may use factual pedigree and identification information obtained from external sources, subject to applicable copyright, database access conditions, privacy requirements and other legal obligations.

9.8. Users must not reproduce, distribute or commercially exploit substantial portions of UDCA's protected website content without appropriate permission, except as permitted by law.

9.9. Individuals or organisations who believe material on the website infringes their rights may contact UDCA to request review.

10.1. UDCA may introduce paid memberships, subscriptions or other fee-based services.

10.2. Before purchasing a paid service, users will be informed of the applicable price, service inclusions, membership duration and relevant payment conditions.

10.3. Any recurring payment or automatic renewal arrangement will be clearly disclosed before a user agrees to it.

10.4. If automatic renewal is introduced, UDCA will provide information about renewal charges, cancellation procedures and any applicable notice requirements.

10.5. Payment processing may be provided through third-party payment services. The applicable provider and payment conditions will be identified when payment functionality is introduced.

10.6. Pricing changes will be communicated in accordance with applicable law and any existing contractual commitments.

10.7. UDCA will publish additional payment and subscription conditions before introducing paid services.

11.1. Users may request closure of their website account or cancellation of membership, subject to applicable membership arrangements and legal requirements.

11.2. Closure of an account does not automatically require removal of legitimate historical dog identification, pedigree or breeding records.

11.3. Where paid services are offered, cancellation and refund arrangements will be disclosed before purchase.

11.4. Any voluntary refund or change-of-mind policy offered by UDCA will operate in addition to, and not in place of, rights available under applicable consumer law.

11.5. Nothing in these Terms & Conditions excludes, restricts or modifies the consumer guarantees or other rights and remedies that cannot lawfully be excluded under the Australian Consumer Law.

11.6. Where applicable, requests for refunds or other remedies will be assessed having regard to the service purchased, the circumstances of the request and relevant legal requirements.

12.1. UDCA may restrict, suspend or terminate access to services where a user has materially breached these Terms & Conditions, engaged in fraudulent conduct, compromised website security or otherwise used the platform unlawfully.

12.2. Where reasonably practicable, UDCA may notify the user of the concern and provide an opportunity to respond before imposing a significant restriction.

12.3. Immediate restrictions may be imposed where reasonably necessary to protect individuals, registry integrity, website security or other legitimate interests.

12.4. Users may contact UDCA to request reconsideration of an account suspension, termination or disputed registry decision.

12.5. Termination of an account does not automatically remove historical dog records or other information lawfully retained for legitimate registry purposes.

12.6. Any termination affecting paid services remains subject to applicable contractual obligations and consumer rights.

13.1. UDCA makes reasonable efforts to maintain the functionality, reliability and accuracy of its website and registry.

13.2. The registry includes information obtained from users, historical records and independent third-party sources.

13.3. Although UDCA may verify information, it does not warrant that all registry content is complete, current or free from error.

13.4. Information presented through the registry should not be treated as conclusive proof of legal ownership, breeding rights, genetic status or certification by another organisation.

13.5. Users should independently verify information where it is material to breeding decisions, purchasing decisions, health assessments or other significant purposes.

13.6. UDCA does not control and is not responsible for the content or operation of independent third-party websites linked from its platform.

13.7. Website access may occasionally be interrupted by maintenance, technical failures or circumstances outside UDCA's reasonable control.

13.8. Nothing in these Terms & Conditions excludes, restricts or modifies any liability, consumer guarantee, statutory right or remedy that cannot lawfully be excluded.

14.1. UDCA collects, uses, stores and manages personal information for legitimate website, membership and registry purposes.

14.2. UDCA distinguishes between publicly accessible registry information and private information maintained for administrative purposes.

14.3. Breeder names may be publicly displayed as part of pedigree records. Current and historical owner names and contact information are treated as private registry information.

14.4. UDCA may obtain relevant pedigree and breeder information from public records, historical sources and contributions from third parties, subject to applicable privacy and other legal requirements.

14.5. Additional information about collection, disclosure, retention, security and correction of personal information is provided in the UDCA Privacy Policy.

14.6. Users should review the Privacy Policy before submitting personal information or information concerning another individual.

15.1. Users, owners, breeders and other affected individuals may contact UDCA regarding:

• Inaccurate or disputed registry records.

• Incorrect pedigree or breeding information.

• Questions concerning publication of personal information.

• Suspected fraudulent or unauthorised submissions.

• Account restrictions or membership decisions.

• Other concerns relating to UDCA services.

15.2. Complaints and correction requests should include sufficient details and supporting information to allow reasonable assessment.

15.3. UDCA may request further documentation or evidence where necessary.

15.4. UDCA will review complaints and requests in a reasonable and proportionate manner, having regard to available evidence, registry integrity and applicable legal obligations.

15.5. Where a dispute cannot immediately be resolved, UDCA may restrict or qualify publication of relevant information while further review takes place.

15.6. Individuals dissatisfied with a decision may request reconsideration by UDCA.

15.7. Privacy complaints will also be handled in accordance with the UDCA Privacy Policy.

16.1. UDCA may update these Terms & Conditions to reflect changes in legislation, registry practices, membership arrangements, website functionality or other operational requirements.

16.2. The current version will be made available on the UDCA website.

16.3. Material changes affecting existing members or paid services will be communicated where appropriate or legally required.

16.4. Changes will not retrospectively remove rights already accrued under applicable law or existing contractual arrangements.

16.5. The effective date will be updated when revised Terms & Conditions are published.

17.1. These Terms & Conditions are governed by the laws of New South Wales, Australia.

17.2. Any dispute concerning the interpretation or application of these Terms & Conditions will be considered in accordance with applicable Australian law, including any mandatory consumer protection provisions.

17.3. Nothing in these Terms & Conditions limits any right to seek assistance from an appropriate regulator, tribunal or court where permitted by law.

For enquiries concerning these Terms & Conditions, registry information, membership or complaints, please contact:

Utility Dog Council of Australia (UDCA)

Email: info@utilitydogcouncil.com

Website: www.utilitydogcouncil.com